FlintShare Privacy Statement
This notice outlines what information FlintShare will collect from you when you join as a member and what we do with it. FlintShare is a data controller and can be contacted via any Core Group member – contact details are in our monthly newsletter sent to all members.
We will ask you to provide us with contact details; name, address, email address and telephone number. We require these data so that we can inform you about our activities and your membership and to enable you to participate as a member. Processing is necessary for the purposes of administering membership and to ensure that you obtain the maximum benefit with minimal intrusion. Your data is being processed in FlintShare’s legitimate interests to provide you with the most beneficial membership experience.
Please read Who Has Your Email at the bottom of this notice.
FlintShare will never share your information with other organisations but will share your information with other members, in the ways you have indicated on your joining form.
FlintShare will only keep your personal data for the duration of your membership. Two months after your annual renewal date we will delete your data, if you do not renew your membership. You have the right to complain if you think we have handled your data incorrectly. You have the right at any time to require us to provide you with the information that we hold about you. You also have the right to ask us to delete the personal information that we hold about you when it is no longer required for the purposes it was collected for. Your other rights can be found at https://ico.org.uk/for-the-public/
Who Has Your Email…
We NEVER share your email address or personal details with anyone outside FlintShare without your specific permission on every occasion.
The following people within FlintShare hold your email address on their computers.
Our Membership Secretary receives your original joining form with your personal details and preferences.
Our Membership Secretary and our Treasurer also hold the ALL MEMBER EMAIL list. This is primarily used for emails to keep you abreast of FlintShare information and activities but also may occasionally include items that have missed the newsletter but which Core Group think may interest you. This could be a newsletter from an organisation of which we are a member or are affiliated with (currently Social Farms and Gardens, Flintshire Local Voluntary Council, Cittaslow Mold and CSA Network UK) or very occasionally a local event.
You can be removed from this list but you may miss some important FlintShare updates on date changes etc.
Mailchimp – If you accept our FlintShare Newsletter you will be added to our Mailchimp list which sends out the newsletter. You can unsubscribe from this via the newsletter at any time.
The Veg Account Manager has your email address to send you the Veg Account each month and is also able to send out FlintShare All Member Emails.
All the above emails are always sent ‘Blind’ meaning no one can see your email address.
IF you request to go on a site specific list…
The Cilcain Site Managers hold email lists of members who have requested to be kept informed of site workdays and events. These emails are sent ‘open’ so email addresses are visible.
Northop and Hawarden both have a WhatsApp group rather than emails.